Participants: Antti , Annica, Vera, Tarja, Anu (minutes) Monique, Hanni
Not present: Vera
Agenda and meeting notes
Agenda
- Previous meetings
- The meeting was opened at 14:00
- Minutes of the previous project management committee (PMC) on October 28th were accepted.
- Project road map
- Status report following the road map table (finance; progress: key performance indicators; deployment; risk identification)
- Road map monthly view
- Framework architecture
- Analytics
- Prototype development:
- Communication & dissemination:
- Deployment and evaluation
External evaluation: Draft version of the report to be fact checked between November 15th-19th
- The WP leaders are in the process of reading and commenting the text at the moment.
- Comments to the newest version, please (linked above)
- WP leaders aim to add their comments by tomorrow 10 am after which the steering committee will read the evaluation report through.
- Fact check for FINEEC to be ready by 19.11.
- Project management
- Monthly financial figures to be sent to the coordinator
- Road map monthly view
- Status report following the road map table (finance; progress: key performance indicators; deployment; risk identification)
- Reporting
Deliverables reporting - timeline for reporting
- To be reported in November - for information
- D8 Project road map (WP1)
- D9 Project management and steering group meetings (WP1)
- D33 Impact evaluation study (including external evaluation by FINEEC) (WP4)
- Check-up tomorrow
- D38 Presentations and publications (WP5)
- Egle to check that her conference presentations and papers are included.
- D39 Targeted workshops and seminars in cooperation with WP2 (WP5)
- Additional document: Europass case study
- Steering committee´s meeting notes will be ready today. Only small additions to the deliverables were brought up.
- To be reported in November - for information
- Final review
- Periodic report (second project year) + final report (whole project) ready by January 9th - other deliverables in the original timetable
- Flight schedules delivered
- Preparation meetings in December / January - Monday afternoons
- The objective is to have the final report ready before the Christmas holidays.
- Some of the WP leaders find it difficult to find time for reporting in December.
- In order to cope with the situation, the PMC agreed to utilize the previous reporting as much as possible.
- Antti will keep the time slot for weekly meetings (on Mondays at 2 pm) in the calendar in case there is need to get to together to discuss the reporting.
- Hanni asked how the final report relate to the external evaluation.
- Antti answered that there will be some repetition of course. The final report is from our perspective and we can refer to the external evaluation in the text.
- Periodic report (second project year) + final report (whole project) ready by January 9th - other deliverables in the original timetable
- Other
- Edufutura forum Jyväskylä (16.11.)
- Around 30 people attended the workshop. Good feedback.
- Annica will present the project´s results in "osaamisen ennakointifoorumi" organized by EDUFI next week. It will the last official dissemination event of the project.
- Closing event for the project team members in Helsinki (28.11.)
- Let Antti know by tomorrow whether you are going to participate.
- Sustainability plan: action points
- Please, fill in the table based on the sustainability plan and the additional document "further development of prototype".
- Edufutura forum Jyväskylä (16.11.)
- Closing of the meeting
- The meeting was closed at 14:55.
WP LEADERS: Please update the current situation (status report) with each task to this table and add what should be done by next PMC. The traffic lights are assigned to both the previous month (current status) and the next month (foresight) to indicate if the task is on track and how its outlook appears.
Green = Progressing as planned in the modified project plan and roadmap.
Yellow = Delays or deviations. Guidance needed.
Red = Major challenges. Replanning needed.
Main goals and project results | Responsible / Work package | Identified risks (constantly monitored) | Key Performance Indicators (KPI) - measurements | Done by September 16th Current: Past month | Status | To be done by October 7th Foresight: Next month | Deliverables to be updated |
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Framework architecture Main architecture aspects and system requirements Ecosystem and modules user scenarios | WP2
Deployment WP4
| International deployment: "To tailor the functionality of this framework so that it´s suitable across Europe" (Annex I p.3)
Is "improved recognition practices" included? (Annex I p.3) "particularly addressing the needs of the citizen at risk of exclusion" - is this clear enough? (Annex I p.4) | Deployment progress monitoring
| Minedu, EDUFI, associate partners and Ministry of Labour evaluation workshops held Architecture design updated Workshop in Cologne May 14th
Updates to current sketches by Pauli / OPH, and further documentation on technical architecture | International deployment Netherlands: It is not possible to download Diploma Data from the Dutch Diploma Register in the Framework because of the lack of information that is available in the Dutch DR to use it properly in the CompLeap Framework.
| Deploymetn workshop in Estonia September 18th Virtual workshop in Croatia September 20th Reporting to be finalized | D21 Feedback and specifications to user scenarios D25 Technical documentation, including glossary, model and architecture D27 Pilot deployment of the architecture (Tarja, Ari, Pauli) D30 Report on pilot deployment of architecture (evaluation? Tarja, Topias, Ari, Pauli) |
Analytics prototype
| WP2 TF-LEA
Deployment WP4
|
| Development progress monitoring:
Deployment progress monitoring
| Uni. Oulu to research and carry out ontology mapping from ePerusteet to Esco Competencies Uni. Oulu found the task of re-classifying ESCO keywords infeasible. This task is Recommendations: ○ Both ePerusteet and Tarjonta services have been crawled for data and prepared for modeling The first version of the recommendations API has been implemented and | International deployment
Analyse 'How to support Dutch citizen in exploiting data for Live Long Learning'. Item is on the Backlog for DR_team DUO. Resource and finance problem. | D28 Pilot deployment of analytics prototype (Tarja, Antti K., Egle, CSC, EDUFI) D31 Report on pilot deployment of analytics (Egle, Tarja, Hanni, Edufi) D26 Three prototypes (???) | |
Learner plan prototype incl 3 modules
| WP3
Deployment WP4
| ○ There is already a substantial backlog of prioritized additional features and other work items; many of these will go beyond the scope of this POC, but can serve as informational artifacts or a possible starting point for future development. ○ Increasing the number of backlog items at this point is likely not beneficial.
| Development progress Deployment progress
| Work in progress and accomplished work: Multiple critical user interface features have already been implemented, deployed to the test environment, and demoed https://poc.compleap.testiopintopolku.fi/
○ effort ongoing to get to validate the designs with the target user groups Preliminary report available here:
○ The user interface for finding out user interests has been designed, implemented and demoed
○ A design has been done how the lack of Koski information can be compensated for in the case of users with no Koski information (i.e., foreigners’ use case) ○ The user interface for the design has also been implemented and demoed ○ Connecting the user interface to relevant data (i.e., connecting national ISCED classification to corresponding ePerusteet information) has to be done still National education classification (2016) has been added as the data source for
User testing: Deployment: A user testing training has been held and planned with Gradia to assist in a successful piloting phase 10.4.2019. | Netherlands: It is not possible to download Diploma Data from the Dutch Diploma Register in the Framework because of the lack of information that is available in the Dutch DR to use it properly in the CompLeap Framework. There are a lot of different organisations who has this kind of information. It would be very complex to implement this.
| D20 Running prototypes in cooperation with WP3 D24 Open source code for all components, including example code D25 Technical documentation, including glossary, model and architecture D26 Three prototypes | |
Case Study with Europass | WP5 DUO / EDUFI | Willingness of Europass to start a cooperation | Workshop(s) organised succesfully in Compleap - Europass collaboration | Europass Innovation WG meeting in Budapest in June - virtual participation Europass meeting in Groningen 4th July - preparations going on Eva Neffling doing a desk study on this issue. | D39 Targeted workshops and seminars | ||
Engaging communications of project results | DUO all contributing | Measurable data about the efficiency of communication
| Good news from Finland Autumn dissemination event preparations Final seminar preparations | D22 Final seminar in cooperation with WP4 and WP5 | |||
Effective management of project | CSC | Monthly financial reporting and monitoring in monthly project management committee meetings
| Action points for the whole project team based on the remote review in June 2019. |
Main goals and project results | Definition of concepts | Responsible / Work package | Identified (constantly |
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Indicators (KPI) - measurements | Done so far | To be done | Deployment |
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