Present: Antti Laitinen, Annica Moore, Eva Neffling, Minna Parviainen, Topias Kähärä, Antti Kaasila, Vera Wemer, Janniina Määttä, Anu Märkälä (minutes)

Apologies: Egle Gedrimiene, Tarja Puura, Ari Rouvari, Pauli Sutelainen, Hanni Muukkonen, Marcus Caselius, Monique Leegte, Outi Kivipelto

Time: 14:00 Finnish time

Agenda:

  1. Opening
    1. The meeting was opened at 14 o´clock
  2. Timeline until the end of project
    1. Short updates and partner greetings were given.
  3. Reporting to European Commission 
    1. Remote review feedback - ECOKT2016-CompLeap-Remote interim review report_A.pdf
      1. Action points are listed here: Remote review in June 2019
        1. It was discussed whether there should be a separate document that describes the progress of WP 3 after May 2019. It was also brought up that it could be part of. No decision was made yet, to be discussed later again.
      2. Measurable data on activities: Events for dissemination and network building
      3. Use of resources
        1.   The goal for us is to minimize the need for returning funds. Financial figures are needed this week for D4.
    2. Next reporting deadlines
      1. D4 Standard management report - M21 (CSC)
        • Responsible: Antti
      2. D11 Final report - M24 (CSC)
        • Responsible: Antti, Anu
      3. D22 Final seminar in cooperation with WP4 and WP5 - M23 (EDUFI)
        • Responsible: Annica, Tarja, Vera?
        • No draft yet in wiki.
      4. D23 Sustainability Plan - M23 (EDUFI)
        • Responsible: Topias
      5. D27 (Who will be the author?), D28 (Egle), D29 (Topias) Pilot deployments - M22 (Gradia)
      6. D30, D31, D32 Report on pilot deployments (Gradia) - M23 (extra time given)
        • Who will write which?
      7. D33 Impact evaluation study - M24 (extra time given)
        • Responsible: FINEEC (KARVI) & Gradia
      8. D38 Presentations and publications - M24
        • Responsible: DUO
      9. D39 Targeted workshops and seminars in cooperation with WP2
        • Responsible: DUO
    3. Amendment No. 3 finalized
      1. The sum reserved for sub-contracting the impact evaluation study was raised to 25 000€ (CSC). Delivery M24.
      2. D30, 31, 32 delivery date updated to M23
  4. Road map: Monthly view on the WPs.
    1. Framework architecture
        1. Pilot deployment in Finland
          1. SITRA
          2. VM (Ministry of Finance)
          3. STM (Ministry of Social and Health Issues)
          4. Others?
        2. Deployment in Germany
        3. Deployment in the Netherlands
        4. Deployment in other countries
          1. Estonia 18.9.
          2. Croatia: no reply yet
    2. Prototypes + Analytics:
      1. Extra resources to continue the development work? - in discussion
      2. Final week of development is going on. Final improvements have been made and the  emphasis is now on documentation, especially the period from May to August 2019.
      3. Reference group webinar on Friday 30th August
      4. Analysis of piloting data ongoing. Apart from that, no updates on analytics.
    3. Europass case study  

      1. Workshop in Groningen July - What are the next steps?

        1. Eva will contact O´Keeffe and Launikari soon again if she does not get reply.
      2. Desk study is progressing well.
      3. How the Europass case study could be presented in the final seminar? Susanna Kärki could possibly attend the seminar and we could work out something with her.
  5. Other
    1. Project team´s final meeting on November 28th. Gradia expressed a wish that there would be some programme for Friday as well? A retrospective perhaps?
    2. IAEVG - Antti, Ari presenting the framework architecture work
    3. HEL we can September 23rd -  Minna has sent an email with arguments why CompLeap should be present. Waiting for reply. If positive, Minna and Anu will participate.
    4. EAIE - Monique, Janniina, Tarja, Antti, Topias - no updates.
    5. Final seminar+ VET expo - Minna
      1. Programme is nearly ready. Most of the speakers have confirmed. Stina Westman cannot join.
      2. No names of the panelists should be mentioned in the invitation but rarther the topics. This allows us to make adjustments to the arrangements.
      3. Registration is open.
    6. Edufutura forum
    7. Learning by leaving conference in Italy. Dik will participate. He is currently checking if there is place for Compleap.
    8. Impact evaluation study 
      1. Contract is being finalized with KARVI.
      2. Self-evaluation survey to be answered by September 6th.
  6. Piloting update (Topias)
    1. Topias gave a presentation on piloting.
    2. There are two piloting periods, three vocational institutions (OSAO, REDU, Gradia) and so far roughly 100 user tests in total.
    3. In the next phase, more unemployed should be reached.
  7.  Closing
    1. The meeting was closed at 15:00


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