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Participants: Antti , Annica, Vera, Tarja, Anu (minutes) Monique, Vera, Hanni

Not present: Vera

Agenda and meeting notes

Agenda

1. Previous meetings
   1. The meeting was opened at 14:00
   2. Minutes of the previous project management committee (PMC) , on October 28th were accepted.
2. Project road map
   1. Status report following the road map table (finance; progress: key performance indicators; deployment; risk identification)
      1. Road map monthly view
         1. Framework architecture
         2. Analytics
         3. Prototype development:
         4. Communication & dissemination:
         5. Deployment and evaluation

            1. External evaluation: Draft version of the report to be fact checked between November 15th-19th

            2. The WP leaders are in the process of reading and commenting the text at the moment.
               1. Comments to the newest version, please (linked above)
               2. WP leaders aim to add their comments by tomorrow 10 am after which the steering committee will read the evaluation report through.
            3. Fact check for FINEEC to be ready by 19.11. 
         6. Project management
            1. Monthly financial figures to be sent to the coordinator
3.  Reporting

   1. Deliverables reporting - timeline for reporting

      • To be reported in November - for information
        • D8 Project road map (WP1)
        • D9 Project management and steering group meetings (WP1)
        • D33 Impact evaluation study (including external evaluation by FINEEC) (WP4)
          • Check-up tomorrow
        • D38 Presentations and publications (WP5)
          • Egle to check that her conference presentations and papers are included.
        • D39 Targeted workshops and seminars in cooperation with WP2 (WP5)
        • Additional document: Europass case study
        • Steering committee´s meeting notes will be ready today. Only small additions to the deliverables were brought up.
4. Final review
   • Periodic report (second project year) + final report (whole project) ready by January 9th - other deliverables in the original timetable
     1. Flight schedules delivered
     2. Preparation meetings in December / January - Monday afternoons
     3. The objective is to have the final report ready before the Christmas holidays.
        1. Some of the WP leaders find it difficult to find time for reporting in December. 
        2. In order to cope with the situation, the PMC agreed to utilize the previous reporting as much as possible.
        3. Antti will keep the time slot for weekly meetings (on Mondays at 2 pm) in the calendar in case there is need to get to together to discuss the reporting.
     4. Hanni asked how the final report relate to the external evaluation.
        1. Antti answered that there will be some repetition of course. The final report is from our perspective and we can refer to the external evaluation in the text.
5. Other
   • Edufutura forum Jyväskylä (16.11.)
     • Around 30 people attended the workshop. Good feedback.
     • Annica will present the project´s results in "osaamisen ennakointifoorumi" organized by EDUFI next week. It will the last official dissemination event of the project. 
   • Closing event for the project team members in Helsinki (28.1011.)
     1. How many participants from each organization?Let Antti know by tomorrow whether you are going to participate.
   • Sustainability plan: action points
     • Please, fill in the table based on the sustainability plan and the additional document "further development of prototype".
6. Closing of the meeting
   1. The meeting was closed at 14:55.

WP LEADERS: Please update the current situation (status report) with each task to this table and add what should be done by next PMC. The traffic lights are assigned to both the previous month (current status) and the next month (foresight) to indicate if the task is on track and how its outlook appears.

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