2018 EDUFI Status Meetings - Agenda/Memo

Weekly Meeting Goals

Achieving a better common situational awareness
Sharing and collecting achievements
Mapping following weeks tasks

Attendees

Discussion items per week

Week	Items	Who	What has been done	What needs to be done	Present
Week 50 No meeting, only updates by: 13 Dec 2018	Coordination, admin and updates	Annica	Two weeks between meetings - lot has been done. Seminar, coordination meetings, new definitions.	Reporting to the EU	Outi, Annica, Kiira, Sami
	Architecture	Sami		Dipa preparations and presentation of architecture 17.12. at EDUFI Sami Mäkinen
	Reference Groups & Comms	Kiira		Reporting and communication on updoming events
	Prototype definitions	Marcus	Definitions and further work on invision. Foredata to possibly produce competence mapping tool for profile.	Reporting WP3, Locking invision by 7.1.2019, workshop w Jussi/Solita 3.1. marcus caselius
	Piloting	Riku	Meeting with Tarja on WP2 and WP4 actions	Coordination meeting within EDUFI on more concrete piloting plan
	AOB

Action items

Kiira Noponen agile development Webinar for 19 Dec 2018

Week	Items	Who	What has been done	What needs to be done	Present
Week 48 Meeting: 29 Nov 2018 at 9 am	Coordination, admin and updates	Annica	Analytics definitions meetings	Preparing seminar, deepening co-working with Oulu	Sami, Annica
	Architecture	Sami
	Reference Groups & Comms	Kiira	Seminar & webinar preparations	Proactive communications, leading on content development.
	Prototype definitions	Marcus	Workshops with Solita	Integrating analytics in plans, Annica Moore andmarcus caselius to maintain contact with Oulu. Agenda and invited for joint working with Solita
	Piloting	Riku	Work on piloting plan - check it out!	Define how to pilot architecture and analytics. Define metrics for success of piloting.
	AOB

Action items:

Week	Items	Who	What has been done	What needs to be done	Present
Week 47 Meeting: 22 Nov 2018 at 9 am	Coordination, admin and updates	Annica	Recruitment, Brussels meeting with Compass project Compleap reporting and audit needs	Prioritising procurement	Marcus Annica Sami Paula
	Architecture	Sami	Business architecture needs - what value is created in each step Analytics documented and prioritised with Egle	Koski realities for use in CompLeap, Piloting architecture "Evaluointimalli" next week.
	Reference Groups & Comms	Kiira
	Prototype definitions	Marcus	Tuesday session on prioritising content, new hardwire version available. Marcus to finalise prioritising excersice	Next meeting Thursday w Solita. Finalising version.
	Piloting	Riku
	AOB

Week	Items	Who	What has been done	What needs to be done
Week 45 Meeting: 08 Nov 2018 at 9 am	Coordination, admin and updates	Annica	Interviews, Ennakointi, Dipa	On holiday
	Architecture	Sami		Architecture in next Dipa, Architecture descriptions ready by the end of the month.
	Reference Groups & Comms	Kiira	20.11. first definition session planning OSAO workshop on	Finalisation of 4th DEC Seminar Agenda/speakers.
	Prototype definitions	Marcus	Definitions need to be more specific	Need for 2h session with Solita for definitions on what will be done 20.11. pm
	Piloting	Riku	Summary of findings in Oulu workshop (visualising soft values data): KoosteOulu3110.pdf Feedback from Oulu workshop: https://padlet.com/riku_hanhinen/compleapAP311018 Piloting examples: OSAO workshop_kooste_ap_pilotointiosuus.pdf	Piloting plan
	AOB		Aurora AI workshop What needs to be done Aurora AI → need to share more findings between different projects, especially AuroraAI

Week	Items	Who	What has been done	What needs to be done	Present
Week 44 Meeting: 01 Nov 2018 at 9 am	Coordination and updates	Annica	Noodi future steps discussed	International networks and piloting / EDUFI	Annica Marcus Sami
	Architecture	Sami		Descriptions of all models. International piloting of Architecture through networks Concrete interoperability meeting and plans Sami Mäkinen
	Reference Groups & Comms	Kiira
	Prototype definitions	Marcus	Backlog more defined Analytics included by Egle Kiira translating trello	More hands of work with Solita marcus caselius
	Piloting	Riku	Oulu workshops making piloting plan more concrete
	Any open business	All	AuroraAI workshop Vue.js technology selection	- Sami to explain short lived html prototype and needs to also listen to service providers

Week	Items	Who	What has been done	What needs to be done	Present
Week 43 Meeting: 25 Oct 2018 at 9 am	Coordination/Updates	Annica	Kick-off w Solita, agreements pending internally	OPH / Noodi Oulu workshops Recruitment DL 29.10. - Interviews w. 45	Annica Marcus Riku
	Architecture	Sami
	Prototype definitions	Marcus	Translations for backlog- in progress Meeting with Juhamatti from Solita (setting up the development environment etc) Weekly meetings on Thursday w. Solita	Trello w Oulu Joint meetings for definitions w Analytics Scheduling specific definition workshops for Ref Groups Kiira Hämeenlinna, next Wednesday
	Piloting	Riku	Oulu planning: Keskitytään tutkimaan sitä, miten CompLeap tukee hakeutujaa koulutukseen hakeutumisessa ja miten se toimii ohjauksen apuvälineenä sekä tukee koulutuksenjärjestäjiä hakeutumisvaiheen prosessin ja palveluiden kehittämisessä (ts. Miten compleapin tuottamat palvelut helpottaisivat hakijan ja koulutuksenjärjestäjän elämää) Basic piloting package (used in Edufi services) - piloting clusters can organise own sessions according to their needs - channel for instant discussion and feedback (padlet) - monthly skype-meetings with a smaller group (i.e. 1-2 persons per AP) other options: webinars - workshop at AP’s (½-1 day, ~2 times in 2019) Piloting plan under progress Surfnet / NL piloting preparations (Annica)	Piloting plan Contracts for partners regarding piloting
	Reference Groups & Comms	Kiira	eOppiva, Webinar, Mid-term seminar planning started

Week	Items	Who	What has been done	What needs to be done	Present
Week 41 Meeting: 11 Oct 2018 at 9 am	Coordination/updates	Annica	Workshop Solita Recruitment in virkajärjestely	Coming up: Työmarkkinatori, Aurora MVP, Oulu participants, Noodi, Dipa 17.12. added value of created services, and how fits into existing services 5 documents to be created	Annica Paula Riku Marcus Kiira
	Architecture	Sami	Meetings with Ari and team. Refined architecture diagrams and for example conceptual data model and system integration models are also drafted.	Finalize the diagrams and start writing descriptions of all.
	Prototype definitions	Marcus	Work in progress: https://trello.com/b/I3lyJ2Rv/compleap-protoboard Ploteus: Have been emailing to euroguidance contact person, next step contacting to EU-level. But not so sure is this ploteus the frame we need.	Will finalize the first draft of backlog. AP marcus caselius : meeting for jointly going through Trello
	Piloting	Riku	From last week: 1.5h - Something else (not decided yet) → Any suggestions based on the reference group workshop? Further work with prototype definitions? → piloting needs based by institutions needs (AP) Piloting plan in the works (i.e. formal documentation on what piloting will be)	Tredu piloting ideas → student and entrepreneur pairing Agenda for workshop needs further planning. Piloting plans needs to be developed further How to help prototype definitions work with AP workshop in Oulu Piloting plan DL 10.12.
	Reference Groups & Comms	Kiira	AMKE published	AP Kiira Noponen : retro for workshop Webinar contents coordinated w Oulu

Week / Date	Items	Who	What has been done	What needs to be done	Present
Week 40 Meeting: 04 Oct 2018 at 9 am	Architecture	Sami	Drafted architectural framework diagrams with Ari and had a workshop with all and discussed about the content.	Need to refine architectural framework according to a feedback from the workshop. Ratkaisuarkkitehtuurin kuvaus - miten edetään?	Annica Sami Marcus Paula Riku Kiira
	Reference Groups & Comms		AMKE-blog drafted.	Finalizing the RG workshop programme (KN). Amke-blog text to be finalised with Annica Moore .
	Prototype definitions		Three offers (Cybercom, Gofore and Solita) to HTML prototype development First draft of "backlog" is done.	Continuing the work on the first "backlog". Will be found in trello.
	Piloting	Riku	OSAO workshop at 31 Oct planned. Idea to split the 4h day in 3 slots: 1h - Current mockup checkup & feedback 1.5h - What data would be relevant in a competence profile? 1.5h - Something else (not decided yet) Next meetup with Minna and Tarja next week Basic piloting package (2019): 2-3 workshops in AP locations monthly Skype checkups Slack channel for easy communication and feedback Received ePerusteed piloting plan for inspiration for Compleap piloting plan Enriched Minna with different prototype development workshop results and produces for further development (summer workshops, Egle's ideas, etc.)	Agenda for workshop needs further planning. Piloting plans needs to be developed further How to help prototype definitions work with AP workshop in Oulu
	Coordination	Annica	HTML-procurement Recruitment

Week	Items	Who	What has been done	What needs to be done	Present
39 Meeting: 27 Sept 2018	Architecture	Sami			Present: Annica, Paula, Kiira, Riku
	Prototype Definitions	Marcus
	Piloting	Riku	Minna presented piloting kick-off results and propositions for next steps regarding piloting.	Piloting plan needs to be developed further. Next piloting workshop at OSAO 31 Oct 2018 - agenda needs planning.
	Comms	Kiira	Www-page updates and workshop planning for 1010 event.	Amke-blog text to be drafted.

Week	Items	Who	What has been done	What needs to be done	Present
38 Meeting: 20 Sept 2018 at 9am	Architecture	Sami	Setup of architecture meetings Paula to continue following Architecture work in light of EHOKS		Paula Kiira Annica
	Prototype definitions	Marcus Kiira	Ploteus possibilities being researched HTML-proto functionalities into Trello User scenarios developedd forther in Jyväskylä worksho - also to feed into process work Minimum functionalities based on used needs collected in Jyväskylä workshop Analytics workshop held	Further define what prioritised functionalities mean in terms of user needs. → these further defined into technical terms. Second analytics workshop, further definitions of analytics prototype
	Piloting	Riku	Piloting plan refined and present	Piloting plan needs to be developed further. Next piloting workshop at OSAO end Oct.
	Comms	Kiira		Kiira to aquaint herself with wordpress platform and get webpage and social media updates flowing
	Coordination	Annica	Foresight, AuroraAI and Europass coordination HTML-procurement ongoing Internal Financial transfers re 01-08/2018	AuroraAI workshop 25.9. Financial reporting Q2

Week	Items	Who	What has been done	What needs to be done	Present
	Coordination, admin and updates	Annica
	Architecture	Sami
	Reference Groups & Comms	Kiira
	Prototype definitions	Marcus
	Piloting	Riku
	AOB

Action items

EDUFI "palvelunkuvaus" with preliminary financial implications Riku Hanhinen marcus caselius 25 Sept 2018

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Weekly Meeting Goals

Discussion items per week