MID-TERM REVIEW IN LUXEMBOURG January 30th-31st 2019
Location: DG Connect building EUROFORUM is: 10, rue Robert Stumper, L-2557 Luxembourg.
Reviewers: The Commission will be assisted by the following independent experts:
Review agenda + shared project team presentation
Official feedback from the project officer + reviewers - Interim report
Project team timetable during the review:
Tuesday January 29th | Wednesday January 30th | Thursday January 31st | Friday February 1st |
---|---|---|---|
Arrival to Luxembourg in the evening | Rehearsal day in EC building - final preparations | 9-16 Mid-term review in the review location | Flight back to Finland |
Actions to be taken + Recommendations:
Deliverable D14 - Risk Management Plan. D14 should be resubmitted and include a contingency plan to mitigate the delays in WP3 and reach the stated project objectives. - has been sent to project officer March 14th
(Developing and releasing the initial version of the Beta prototype (Beta part 1) by Month 18 and the full Beta version (Beta part 2) by Month 22);
- Detailing the criteria adopted for selecting key functionalities to be developed in the Beta version;
- Developing a detailed plan for the piloting of the Beta prototype (WP3);
- Developing a detailed deployment plan of the Beta prototype (WP4).
"Living documents" – reference to the Grant Agreement – Description of the Action, table 2) Deliverables, page 23: Deliverables with an open "Delivery date", for example: M6-M18:, the draft deliverable should be uploaded on the Eduuni workspace and updated regularly. Submission to the EC in the last due month.
OFFICIAL AMENDMENT PROCEDURE
Requested documents:
- A cover letter from the Project Manager explaining and justifying the request. (draft)
- A formal amendment request letter signed by the Coordinator authorised representative (model attached). (draft)
- An updated Annex I. Please use track changes. (draft)
- An updated Annex III. (draft)
Official feedback from the project officer + reviewers - Interim report
Final documents
Instructions to steering committee for approval of the review documents (comments by email by Monday 14th January at 12 o´clock)
Please read through the mid-term reporting document drafts (all documents gathered in the table below
Compare documents to what is written in a Grant Agreement Annex I (Compleap project plan)
Share comments and ideas for any updates via email to the rest of the steering group and Antti by Monday 14th January at 12 o'clock. Please note that proofreading and styles are still missing.
Updated documents will be sent by CSC to project officer in the European Commission by January 17th - two weeks before the review as requested. Project officer will deliver all material to the reviewers so project team/coordinator will send material only to project officer. In addition to these reports, the public materials on compleap.eu and this Eduuni working area and wiki are available to the reviewers.
Instructions to project team on mid-term review (collected by Monday 7.1. on this page)
Each WP leader should take part this meeting and prepare to present what has been done in the project so far (shared presentation by January 30th - won´t be send to reviewers beforehand)
Project team will prepare agenda for the review (based on the mid-term reports)
Review is based on the periodic (technical) mid-term report + financial statements + deliverable reports that have been sent to the project officer during the first project year.
MID-TERM REPORTING
Mid-term reporting includes two kinds of reports:
These documents should be delivered to project officer 60 days after the end of Month 12 (November 2018) - please see further instructions and timetable below. Project coordinator will inform the Consortium of this reporting and gather all the information
TIMETABLE AND DOCUMENTS
INSTRUCTIONS FOR FINANCIAL REPORT (instruction document + appendix) COMPLEAP’s second (and final) reporting period has ended at the end of November 2019. We have to report our costs and PM’s for the last period 1st December 2018 – 30th November, 2019. 1. Annex VI - Financial Statement Please fill the attached Financial Statement (first page, CSC will fill the summary). Following cells should be filled:
Remember to date and sign the form. This form should be signed by the person authorized to sign this kind of documents according to your organization (e.g. Financial Director). Please send the Financial Statement in PDF-format to antti.laitinen@csc.fi and minna.hahl@csc.fi and send also the original document with a signature to CSC - IT Center for Science Ltd. Minna Hahl P.O. Box 405 FI-02101 Espoo Finland or CSC – Tieteen tietotekniikan keskus Oy Minna Hahl PL 405 02101 Espoo All the material should be sent no later than 2nd of January, 2020 - Financial Statement in PDF-format by email - Original Financial Statement by mail or by courier |