EXAM – Creation of an exam

Content 

1. Login to your institution's EXAM-system with your organization's user account. Use one of the supported browsers.

2. Select "Examiner" as a user role (if the system does ask you to choose one). If you don't see the "Examiner" user role, or it doesn't open by default, please contact your institution's technical support.

Create an exam

3. On Dashboard, choose “Create new exam”.

4. Choose the preferred Exam type

Exam types:

• General exam
• Personal exam
• Maturity test
• Printed exam

Choose the Exam mode. The default mode is EXAM room (= exam taken in a exam room with video surveillance). You can also choose between unrestricted and restricted BYOD exam, if the BYOD (= bring your own device) exams are enabled in your institution. Please check the situation with your institution's EXAM support.

Choose  Create new.

5. Fill in the Exam info:

• Search for the course that the exam belongs to, using course name or code
  If the EXAM system is connected to the study management system used in your institution, information about the number of credits (ECTS)  and the grading scale of the course is transferred to EXAM. 
  When retrieving data for the first time from the institution's study management system, the course code must be used.
• Give your exam a descriptive name
  
  • You do not need to repeat the course code in the exam name. When making the reservation, students will see both the exam code and the name.
  • If the exam questions are in more than one language, remember to have those languages in the exam name too.
• Choose the exam language displayed to students
  • This does not change the language of the user interface which depends on the user’s own settings
  • You can choose several languages
  • In evaluation phase, the examiner chooses the language the student used for taking the exam

Save the exam information. The exam is saved as a Draft.

6. Add examiners and evaluators

• An Examinator has full rights to the exam and in relation to the exam answers
• An Evaluator can assess the exam answers. An evaluator cannot lock the assessment or edit the exam.
• If you add another examiner or evaluator to the exam, they must have already once logged in to the system and have an examiner's role.

7. Add special requirements for the exam computers and an attachment, if necessary.

• The list of software available for the exam varies from university to university.
  • The selected software requirements affects the selection of facilities and computers available for the student.
  • The choice ensures that the student has the necessary resources to complete the exam.
• Attach an exam attachment.
  • The attachment is available to all students during the exam. 
  • You can attach one file to the exam.
  • The maximum size of the attachment is defined at the institution level.
  • Make sure that the software required to open the attachment is installed on the exam computers.
  • The attachment can be a .zip file, which may contain several files. When using ZIP-fles, please ensure that the exam computers are able to open .zip files

8. Add instructions

• Instructions visible for the student during the exam may contain general instructions, e.g., how many questions should be answered, and a reminder that any attachments should be attached to the exam response while taking the exam.
• Instructions visible for the student during the exam booking may contain general instructions about the exam and reminders.
  • It is good practice to mention in the instructions if the special requirements for the exam computer limit the available exam facilities.
  • If optional sections are used in the exam, please instruct the students on how to make the choices

Save changes.

Add exam questions

9. Move on to Questions page and add questions following these instructions: Adding and editing questions.

Define assessment settings

10. Move on to Assessment settings page and fill in assessment information.

• Type of examination: partial course grade or whole course grade. The latter is selected by default.
• Grading scale is retrieved from the basic course data. If the grading scale is not defined for the course, the scale can be changed. 
  
• If you want to enable publication of questions and answers, click on "Publication of questions and answers" and select Use (image).
  • When publication of questions and answers is in use, students will see their own exam questions and answers after the examiner has locked the assessment. For multiple choice questions, students will only see the options they have chosen, not all the answer options. 
  • This setting is not in use by default. You can change the setting until the first assessment of the exam is locked. In this way the setting is always the same for all the students taking the same exam.
  • When the function is enabled, questions and answers are published as soon as an individual student's assessment is locked.
• Save the assessment settings. 

Define exam publishing settings 

11. Fill in settings for the Publish-tab of the exam:

• The exam period (start and end dates) is the period where exam times can be reserved
  
  • When students have registered for the exam, shortening the exam period must be done by the administrator. 
  • Make sure, that the exam period corresponds to the information stated in the study information system. 
• Exam duration has several alternatives (may be different between universities)
  • The exam time will be counted down from the start of the time the student has registered for.

  • Changing the exam duration is not possible, if there are upcoming reservations for the exam. 

• Define the maximum number of attainments before assessment for general exams. Default is 1. 
  • Assessing the exam makes it possible for the student to retake it.
  • If the student does not take the general exam at the time booked for the exam and does not cancel the booking, he or she can book a new time for the exam after the original time has expired.
  • Aborted exams are counted as an attempt. Examiner can release the aborted attempts for the student. See the FAQ page for more information.
• Registration link for the students. The teacher can send the link for the students for registration for this exam. 
• There are differences in publishing settings between exam types and exam modes.
  • In a personal exam, there is always one attainment before evaluation and the examiner specifies in publishing settings the students who are allowed to take the exam.
  • In the publishing settings for BYOD exams, the date and time for exam events are defined. Also the exam duration can be customized.

Preview the exam

• 12. Preview the exam thoroughly.
  The preview is pretty much similar to the student's exam view. If there are randomized questions in the exam, the preview is also randomized.
  
• In the exam view there is also a clock that shows how much time is left for answering. And buttons for submitting and aborting the exam.

Publish the exam

13. In order to publish the exam  choose this button: After publishing the exam is open for the students.

• Inform the student about the exam as instructed in your university. You can send the registration link for the students (found in publishing settings), so the students are directly guided to the page where they can book an exam time. 
• The editing options for published exams are limited. See the FAQ page for more information.

Additional instructions