2019-03-06 NordForum meeting

Current news from different countries

News from Ladok (https://ladok.se)

Development started in 2016 and in the end of 2018 almost all Swedish HEIs have deployed Ladok
- Linkjöping one of the last ones to deploy Ladok
  - Managed to complete the change of systems with zero data loss
  - With the new system moved from two updates a year to short sprints to fix bugs
Ladok is based on 8 components
- base data, student data, course catalogue, participation info, result register, degrees, follow-up info linked to the other components and external integration
Ladok-consortium has its own development team, which has proved to be a better solution than buying the development from outside. Infrastructure is bough from Umeå University Datecenter.
Ladok strategy for 2019–2024
- Main focuses
  - Taking the database for course catalogue and programme syllabus a step further. Course planning will in the future be done in Ladok when previously universities had their own systems which were then used to tranfer data to the course catalogue
  - Digitalization, improved automatisation and effectiveness
  - Trying out new technologies
- Strategy document is now being reviewed in the institutions
- Consult is looking into what the future orgaization and governance model could be. Results in during the spring term, and after that a decision made.

News from Studielink (http://info.studielink.nl/en)

Dutch Digital e-Enrollment and International Pilots by Studielink
Studielink responsible for admission and enrollment
- enrollment (for terms) for 55 HEIs
eIDAS in Nethelands

News from DUO (https://duo.nl/)

Diploma register has over 9 million degrees. Enables downloading or sending a certified diploma in pdf-format. Information on transcripts available but these are not in the register, only diplomas/degree certificates.
Different kinds of solutions for transfering student mobility data, EMREX for example
Uses many different databases. DUO relies on HEIs to translate the diplomas into English
Both digital diplomas and diplomas in paper are quite simple considering information: granton, date, degree, personal information, (for secondary education also a list of marks available)
Digital stamp on the document for preventing fraud

News from UNIT (https://www.unit.no)

UNIT has become a directorate
Roadmap for the future student information system
- What's to come in the next years
- Common workshop with all Norwegian HEIs to gather needs and ideas etc. for the roadmap
- Renewing the national admission system to a more generic one that enables different admission processes, international applicants and also local admission
- Starting from 2020 national admissions also for higher vocational training schools
- National database for upper secondary degrees to be renewed too
Digital exams (UNIT)
- Three different exam systems on the same connecting platform
  - largerly automated process (results, messages to students & cencors, connection to diploma registry)
New web application for non-formal courses
- Opening data for third parties to develop microservices on it; students' permission required for this
Diploma register covers 100% of HEIs. It collects the data from all the registers which hold data on a specific person
Common data warehouse for financial information
- First for 3 universities from 2021 (to be used only by the institutions themselves)

Two new SIS systems for all HEIs
- Kopernikus
- ESAS
- Joint undertaking together with the HEIs
STADS concidered to be too expensive system with too much technology debt. Also
- doesn't support the standardization of universities' business processes
Gartner as a consultant in the new SIS system project
- Major vendors were invited to present their leading products
  - SAP, Oracle, Unit4, Ellucia (Banner)
- Looking into how to implement the system through the student's journey
- Implementing SIS in a cost effective way.
- More student/customer centric thinking: gathering different serviced to same systems (financing, traffic, student discounts etc.)
- Automation and self-service need standardized business processes to back them
- Real-time data available for HEI and government
- Discussions still going on with market leaders.
- Next up business processes and architecture.
New system 100% financed by HEIs
One goal is to get universities to standardise their processes by acquiring a standard syste

HITSA administrates and develops different information systems, learning environments and learning resources
- HITSA = Information Technology Foundation for Education.
- https://www.hitsa.ee/en
Application and admission system SAIS
- https://www.sais.ee
EU funded development for SIS system TAHVEL
- Used in vocational schools, universities and UAS's
- Open source, code freely available
- https://tahvel.edu.ee/
Moodle as a learning environment
School and state curricula open data available for everyone

Peppi - student information system

Centralised data warehouses and news from Oodi

Ongoing initiatives in higher education in Finland

Updating the common reference architecture for Finnish higher education Institute study and teaching support services and administration (OPI) during 2018-2019
Drivers for change
- Vision for higher education and research in Finland 2030 (Ministry for Education and Culture)
- Supporting life long learning
- More student / learner centric approach to HEI services and processes
- Promoting better use of the OPI architecture
At the moment update focuses on learners processes, serviced used be the learner and processes that produce these services
- In addition renewal of strategic goals, architecture principles, reference architectures, actors and roles etc.
Common vocabulary OKSA
The architecture can be extended considering different needs
- for example to include the different phases of recruitment of international students

Presentation

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