Academy of Finland and VIRTA: instructions for researcher DRAFT This site compiles instructions on the Academy of Finland's calls for applications and project reporting. The guidance is primarily aimed at researchers to help understand the connection between the Academy of Finland's and the VIRTA publication information service. This instructions page aims to reduce the need for higher education institutions to maintain their own instructions. Higher education institutions may, however, have their own supplementary guidelines.
- The VIRTA publication information service, launched in 2016, complies annual publication information from all Finnish universities, universities of applied sciences, state research institutes and university hospitals.
- The Finnish Ministry of Education and Culture has collected publication information from higher education institutions since 2011. State research institutes and university hospitals have joined the publication information collection in stages since 2014.
- VIRTA provides its users with common and up-to-date comparative information on their publishing activities. The publication information collected in the service can also be utilized in various systems and services.
- The Ministry of Education and Culture is responsible for VIRTA service's costs and lifecycle management. CSC – IT Center for Science implements and maintains the service.
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Use of VIRTA publication information in the Academy of FinlandRetrieving publication details from VIRTA publication information service has been introduced in Academy of Finland's project reporting in April 2017 and in the calls for applications in September 2018. Before, the researcher entered their research project's publication information into the scientific report one publication at a time. The revised project reporting utilizes VIRTA publication information service's publication data so that researchers can retrieve publication information automatically for their project's scientific report. When applying for funding, the researcher's previous scientific production is part of the project's scientific evaluation material. The researcher or the person entering the information searches the Academy's online services for publications using search criteria of their choice. The Academy's system then retrieves publications corresponding to the search from VIRTA via a REST interface. The interface returns publications corresponding to the search to the researcher, from which the researcher can select publications related to their project to be saved for the application. Only publications selected by the researcher are imported into the Academy's system from VIRTA. Retrieving publication information from VIRTA publication information service significantly reduces the researcher's workload on reporting when data does not have to be entered manually. In addition, in VIRTA the information is in a commensurate form and checked by research organizations. If the publication information searched by the researcher cannot be found from VIRTA publication information service, it is recommended to contact the person responsible for publication information collection from the researcher's home organization. See the list of organizations' contact persons for the VIRTA service (available in Finnish). If the researcher's publication is not yet in the VIRTA publication information service, the researcher can add it to the Academy's project report by entering the information manually on a form. NB. The publication information does not transfer automatically to VIRTA from the Academy's form. Useful links
You can contact virta-julkaisutietopalvelu (at) csc.fi in case you have any questions or problems etc.
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