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  • Dr. Stefania Bocconi,  National Research Council of Italy (CNR), Institute for Educational Technology (ITD)
  • Dr. Georgios IOANNIDIS,  IN2 search interfaces development Limited


Review agenda + shared project team presentation presentation 


Review summary and notes


Official feedback from the project officer + reviewers - Interim report


Project team timetable during the review:

Tuesday January 29thWednesday January 30thThursday January 31stFriday February 1st
 Arrival to Luxembourg in the eveningRehearsal day in EC building - final preparations9-16 Mid-term review in the review location Flight back to Finland 


Actions to be taken + Recommendations:

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-          An updated Annex III. (draft) 


Official feedback from the project officer + reviewers - Interim report

Final documents

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Review is based on the periodic (technical) mid-term report + financial statements + deliverable reports that have been sent to the project officer during the first project year.

Project team timetable during the review:

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MID-TERM REPORTING


Excerpt

Mid-term reporting includes two kinds of reports:

  • financial statement, which is a summary of financial side of the project during the first year (each partner delivers)
  • periodic (technical) report,  which is a summary of progress and concrete actions made during the first project year (each partner contributes - one shared document)


These documents should be delivered to project officer 60 days after the end of Month 12 (November 2018) - please see further instructions and timetable below.


Project coordinator will inform the Consortium of this reporting and gather all the information

  • each partner must deliver updated financial statement template as instructed
  • The coordinator will sum up the technical report after getting needed information from the wp leaders


TIMETABLE AND DOCUMENTS


What?When?Status (color coded)

Financial report templates (each partner) updated and sent to coordinator

by 20th of December

All partners have sent the financial figures - Minna Hahl will make summary of these figure during the first week of January


Periodic (technical) report updated by WP leaders by January 7th
Coordinator produces financial summary of the financial reports1st week of January 
All material in Eduuni wiki - informing steering committee to be approved8th of January 
Approval (by e-mail) and informing about any needed updatesby 14th January at 12 o´clock 
Final updates by coordinator January 14th-January 17th  
Reporting documents (financial + technical) to be sent to project officer (PO will forward material to the reviewers after that) January 17th 



INSTRUCTIONS FOR FINANCIAL REPORT (instruction document + appendix)


COMPLEAP’s first reporting period is ending at the end of November 2018. We have to report our costs and PM’s for the period 1st December 2017 – 30th November, 2018.

 

At this stage we need two kind of reports:

 

  1. 1.      Financial Statement

 

Please fill the attached Financial Statement (first page, we will fill the summary). Following cells should be filled:

  • Beneficiary Legal Name
  • Beneficiary Short Name
  • Beneficiary Nb (1.CSC, 2.OPH, 3.UOulu, 4. GRADIA, 5.DUO)


  1. 1.      Declaration of eligible costs (in €)                                                     
  • Personnel costs (no need to detail per WPs) Please see the attachment “Appendix specific conditions for direct personnel cost.”
  • Other specific direct costs (travel costs and other costs)

 

  1. 2.      Declaration of receipts
  • Choose Yes or No

 

  1. 3.      Certificate on the financial statements
  • Choose Yes or No (for this period everyone can choose No)

Remember to date and sign the form. This form should be signed by the person authorized to sign this kind of documents according to your organization (e.g. Financial Director).


Please send the Financial Statement in PDF-format to antti.laitinen@csc.fi and minna.hahl@csc.fi and send also the original document with a signature to

 

CSC - IT Center for Science Ltd.

Minna Hahl

P.O. Box 405

FI-02101 Espoo

Finland

 

or

 

CSC – Tieteen tietotekniikan keskus Oy

Minna Hahl

PL 405

02101 Espoo

 

Financial reporting schedule

-        Financial Statement in PDF-format no later than 20th December, 2018

-        Original Financial Statement by mail or by courier no later than 8th January, 2019

 

  1. 2.      COMPLEAP reporting summary PMs and costs

 

Please fill also excel sheet COMPLEAP reporting summary PMs for the last quarter (QR4) and costs for the quarters (QR3-QR4)

 

  • Fill the PMs QR4 (1.9.-30.11.2018)
  • Fill the costs QR3-QR4 (1.6.-30.11.2018)

 

PMs will be needed for the Project Periodic Report which we have to also draw up for the period reporting. Please send this excel sheet no later than 20th December, 2018 to antti.laitinen@csc.fi and minna.hahl@csc.fi

 











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