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Location: DG Connect building EUROFORUM is: 10, rue Robert Stumper, L-2557 Luxembourg.
Reviewers: The Commission will be assisted by the following independent experts:
• Dr. Stefania Bocconi, National Research Council of Italy (CNR), Institute for Educational Technology (ITD)
• Dr. Georgios IOANNIDIS, IN2 search interfaces development Limited
Instructions to steering committee for approval of the review documents (comments by email by Monday 14th January at 12 o´clock
Read through the mid-term reporting documents (financial statements from each partner + periodic report on progress - all documents in the table below)
Compare documents to what is written in a Grant Agreement Annex I(Compleap project plan)
Share comments and ideas for any updates via email
Updated documents will be sent by CSC to project officer in the Europan Comission by January 17th - two weeks before the review.
Reviewers will be given permissions to Eduuni to be able to see the project documentation.
Project officer will deliver all material to the reviewers so project team/coordinator will send material only to project officer.
Instructions Other instructions to project team on mid-term review :(collected by Monday 7.1. on this page)
Each wp leader should take part this meeting and prepare to present what has been done in the project so far (shared presentation by January 30th - won´t be send to reviewers beforehand)
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Review is based on the periodic (technical) mid-term report + financial statements + deliverable reports that have been sent to the project officer during the first project year.
Reviewers will be given permissions to Eduuni to be able to see the project documentation.
Project officer will deliver all material to the reviewers so project team /coordinator will send material only to project officer.
Instructions to steering committee for approval of the review documents
Read through the mid-term reporting documents (financial statements from each partner + periodic report on progree - all documents in the table below)
Compare documents to what is written in a Grant Agreement Annex I(Compleap project plan)
Share comments and ideas for any updates by Monday 14th January at 12 o´clock
Updated documents will be sent to project officerin the Europan Comission by January 17th - two weeks before the review.
Project team timetable during the review:
Tuesday January 29th | Wednesday January 30th | Thursday January 31st | Friday February 1st |
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Arrival to Luxembourg in the evening | Rehearsal day in EC building - final preparations | 9-16 Mid-term review in the review location | Flight back to Finland |
MID-TERM REPORTING
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Mid-term reporting includes two kinds of reports:
These documents should be delivered to project officer 60 days after the end of Month 12 (November 2018) - please see further instructions and timetable below. Project coordinator will inform the Consortium of this reporting and gather all the information
TIMETABLE AND DOCUMENTS
INSTRUCTIONS FOR FINANCIAL REPORT (instruction document + appendix) COMPLEAP’s first reporting period is ending at the end of November 2018. We have to report our costs and PM’s for the period 1st December 2017 – 30th November, 2018.
At this stage we need two kind of reports:
Please fill the attached Financial Statement (first page, we will fill the summary). Following cells should be filled:
Remember to date and sign the form. This form should be signed by the person authorized to sign this kind of documents according to your organization (e.g. Financial Director). Please send the Financial Statement in PDF-format to antti.laitinen@csc.fi and minna.hahl@csc.fi and send also the original document with a signature to
CSC - IT Center for Science Ltd. Minna Hahl P.O. Box 405 FI-02101 Espoo Finland
or
CSC – Tieteen tietotekniikan keskus Oy Minna Hahl PL 405 02101 Espoo
Financial reporting schedule - Financial Statement in PDF-format no later than 20th December, 2018 - Original Financial Statement by mail or by courier no later than 8th January, 2019
Please fill also excel sheet COMPLEAP reporting summary PMs for the last quarter (QR4) and costs for the quarters (QR3-QR4)
PMs will be needed for the Project Periodic Report which we have to also draw up for the period reporting. Please send this excel sheet no later than 20th December, 2018 to antti.laitinen@csc.fi and minna.hahl@csc.fi
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