MID-TERM REVIEW IN LUXEMBOURG January 30th-31st 2019
Location: DG Connect building EUROFORUM is: 10, rue Robert Stumper, L-2557 Luxembourg.
Reviewers: The Commission will be assisted by the following independent experts:
- Dr. Stefania Bocconi, National Research Council of Italy (CNR), Institute for Educational Technology (ITD)
- Dr. Georgios IOANNIDIS, IN2 search interfaces development Limited
Instructions to steering committee for approval of the review documents (comments by email by Monday 14th January at 12 o´clock)
Please read through the mid-term reporting document drafts (all documents gathered in the table below)
- Project periodic report: Periodic (technical) report
- Financial reports:
Compare documents to what is written in a Grant Agreement Annex I (Compleap project plan)
Share comments and ideas for any updates via email to the rest of the steering group and Antti by Monday 14th January at 12 o'clock. Please note that proofreading and styles are still missing.
Updated documents will be sent by CSC to project officer in the European Commission by January 17th - two weeks before the review as requested. Project officer will deliver all material to the reviewers so project team/coordinator will send material only to project officer. In addition to these reports, the public materials on compleap.eu and this Eduuni working area and wiki are available to the reviewers.
Instructions to project team on mid-term review (collected by Monday 7.1. on this page)
Each WP leader should take part this meeting and prepare to present what has been done in the project so far (shared presentation by January 30th - won´t be send to reviewers beforehand)
Project team will prepare agenda for the review (based on the mid-term reports)
Review is based on the periodic (technical) mid-term report + financial statements + deliverable reports that have been sent to the project officer during the first project year.
Project team timetable during the review:
Tuesday January 29th | Wednesday January 30th | Thursday January 31st | Friday February 1st |
---|---|---|---|
Arrival to Luxembourg in the evening | Rehearsal day in EC building - final preparations | 9-16 Mid-term review in the review location | Flight back to Finland |
MID-TERM REPORTING
These documents should be delivered to project officer 60 days after the end of Month 12 (November 2018) - please see further instructions and timetable below. Project coordinator will inform the Consortium of this reporting and gather all the information TIMETABLE AND DOCUMENTS Financial report templates (each partner) updated and sent to coordinator All partners have sent the financial figures - Minna Hahl will make summary of these figure during the first week of January INSTRUCTIONS FOR FINANCIAL REPORT (instruction document + appendix) COMPLEAP’s first reporting period is ending at the end of November 2018. We have to report our costs and PM’s for the period 1st December 2017 – 30th November, 2018. At this stage we need two kind of reports: Please fill the attached Financial Statement (first page, we will fill the summary). Following cells should be filled: Remember to date and sign the form. This form should be signed by the person authorized to sign this kind of documents according to your organization (e.g. Financial Director). Please send the Financial Statement in PDF-format to antti.laitinen@csc.fi and minna.hahl@csc.fi and send also the original document with a signature to CSC - IT Center for Science Ltd. Minna Hahl P.O. Box 405 FI-02101 Espoo Finland or CSC – Tieteen tietotekniikan keskus Oy Minna Hahl PL 405 02101 Espoo Financial reporting schedule - Financial Statement in PDF-format no later than 20th December, 2018 - Original Financial Statement by mail or by courier no later than 8th January, 2019 Please fill also excel sheet COMPLEAP reporting summary PMs for the last quarter (QR4) and costs for the quarters (QR3-QR4) PMs will be needed for the Project Periodic Report which we have to also draw up for the period reporting. Please send this excel sheet no later than 20th December, 2018 to antti.laitinen@csc.fi and minna.hahl@csc.fi
Mid-term reporting includes two kinds of reports:What? When? Status (color coded) by 20th of December Periodic (technical) report updated by WP leaders by January 7th Coordinator produces financial summary of the financial reports 1st week of January All material in Eduuni wiki - informing steering committee to be approved 8th of January Approval (by e-mail) and informing about any needed updates by 14th January at 12 o´clock Final updates by coordinator January 14th-January 17th Reporting documents (financial + technical) to be sent to project officer (PO will forward material to the reviewers after that) January 17th