Page History

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1. Previous meetings
   1. Last project management committee (PMC) took place was in June.
   2. In this phase of the project, it was decided that we'll have one meeting per week until the end of the project; once a month a PMC meeting and the rest of the month weekly meetings.
2. Amendment process and June remote review.
   
   1. Amendment No. 3 is finalized and it has been accepted by the EC. Further information here.
   2. Based on the remote review feedback (June 2019), there are certain action points for the whole project team. We will focus on this These are important focus areas for the remaining period of the project.
      
      1. The feedback table will be added to the road map so that all the work that has to be done will be on the same page.
3. Added to the agenda: Amendment and subcontracting. Antti has asked our EU project officer for recommendation how to deal with subcontracting and the personal costs. No response yet.
4. Final review
   1. to be arranged in Luxembourg 60 days after the end of the project: December-January.
      1. Many of us in the project team prefer the beginning of December.
      2. It's not clear whether these travel costs can be included in the project budget and be used in January.   
   2. Final financial figures to be sent to Antti before Christmas holidays.
   3. Auditing (EDUFI)
   4. Payment of balance to be paid after all documentation has been delivered.
   5. Action Point Antti Laitinen: Ask Asja whether we can use funds for traveling in January. The date of the final review to be agreed upon based on Asja´s reply and advice.
5. Project road map
   1. Status report following the road map table (finance; progress: key performance indicators; deployment; risk identification)
      1. Road map monthly view
         1. Framework architecture evaluation(s)
            
            1. Estonia September 18th
               
               1. Topias is taking care of the arrangements (+ Annica Moore)
               2. Antti Kaasila and Janniina Määttä to participate.
            2. Other international evaluations?
               1. Croatia is a possible country. Discussions on arranging an evaluation there are ongoing.
         2. Analytics:
            1. UOulu
               1. Piloting is going on and data is coming in, looks very promising.
         3. Prototype development:
            1. Development period ends at the end of August.
               
               1. User can now select competences (ESCO) of his/her likening to the profile. > The competences could be used as search words for job openings by applying natural language processing on them.
               2. User can now master his/her data via strong authentication.
               3. Possibility to continue the development work till the end of the year.
                  1. It would lead to a more elaborated prototype but further subcontracting from Reactor requires an extra amendment.
                  2. Action Point: Annica Moore & Reactor will write a short description how this would benefit the project.
         4. Communication & dissemination:
            1. Europass workshop July 4th in Groningen
               1. Eva will inform the team about the next steps. William O´Keeffe is currently on holiday.
            2. IAEVG:
               1. Ari + Antti will participate.
            3. HEL we can (23.9.)
               1.   Possibility to get stand. Minna + Anu to participate?
            4. EAIE:
               1. Preparations are ongoing.
            5. Learning by leaving
               1. No reply yet.
            6. Final seminar in Skills week - VETexpo in Finlandia hall - (national VET seminar on October 17th? in Paasitorni Helsinki)
               1. Skills week opening in Oodi library, Helsinki on Monday 14th of October.
               2. Final seminar on Monday 14th of October in afternoon in Europe Hall (Malminkatu 16, Helsinki). Stakeholders and associated partners will be invited to join.
               3. VETexpo
               4. Participating on the National VET seminar on Thursday 17th - no participation.
               5. Final seminar will be streamed.
               6. Invitations have been sent.
            7. Edufutura forum Jyväskylä (16.11.)
               1. Annica Moore to give a presentation there.
            8. Closing event for the project team members in Helsinki (28.10.)
               1. Antti sends invitations soon.
            9. Videos:
               1. Framework architecture video (DUO): first version will be ready within a week.
               2. Video on the prototype + experiences (EDUFI): Discussions are ongoing at the Communication department of EDUFI. Purchase offers received so far are 15 000- 20 000 EUR. → Vera asks Peter if he has time to do the interview video during the final session.
         5. Deployment and evaluation:
            1. D33 Impact evaluation study - partly to be subcontracted by KARVI Finnish Education Evaluation Centre (FINEEC) (CSC subcontracting budget).
               
               1. The contract will be ready by this week.
               2. The first step is a self-evaluation. KARVI will send instructions to the project team soon.
               3. Publication of impact evaluation? Text + infographic if the budget allows.
         6. Project management
            1. Monthly financial figures to be sent to the coordinator (as new as possible).
6.  Reporting
   1. D4 Standard management report - M21 (CSC)
   2. D11 Final report - M24 (CSC)
      1. Responsible: Antti Laitinen Anu Märkälä 
      2. Antti has asked for examples from other projects. The objective is not just to repeat what has been said in the previous reports but to write something more over-arching and analytic.

   3. D22 Final seminar in cooperation with WP4 and WP5 - M23 (EDUFI)

      1. Responsible: Annica Moore

   4. D23 Sustainability Plan - M23 (EDUFI)

      1. Responsible: Annica Moore Topias + developers

   5. D27, D28, D29 Pilot deployments - M22 (Gradia)
   6. D30, D31, D32 Report on pilot deployments (Gradia) - M23 (extra time given)
      1. Responsible: Tarja
      2. Information on architecture will come from Ari and on analytics from Antti K. and Egle.

   7. D33 Impact evaluation study - M24 (extra time given)

      1. Responsible

   8. D38 Presentations and publications - M24 (DUO)
   9. D39 Targeted workshops and seminars in cooperation with WP2 (DUO)
   10. Next deliverables:

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