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Deliverable 8 (living document in connection to Modified project plan). This road map document is a master page of the Compleap project and all relevant pages with further details and steps are linked here so that the page creates a holistic view of the project as a whole.

Status indicators:

Green = Progressing as planned in the modified project plan and roadmap. 

Yellow = Delays or deviations. Guidance needed.

Red = Major challenges. Replanning needed.



Main goals and project resultsDefinition of conceptsResponsible / Work package 

Identified risks 

(constantly monitored)

Key Performance Indicators (KPI) - measurements 


Current status - done so far

Monthly status

PMC April 8th

PMC May 6th

PMC June 17th

Foresight - to be done during the next month 

Next PMC August 19th



DeploymentCommunication and dissemination of activitiesDeliverables across timelineEvaluation
1

Framework architecture

Main architecture aspects and system requirements


Ecosystem and modules user scenarios

T1.1 Framework architecture design



T1.2: Personal learner plan and user scenarios

User processes



WP2

  • EDUFI: Pauli Annica
  • CSC: Ari, Antti







Deployment

WP4

  • Gradia: Tarja
  • CSC:
    Ari, Antti, Anu
  • EDUFI
    Pauli, Topias



International deployment: "To tailor the functionality of this framework so that it´s suitable across Europe" (Annex I p.3)

  • suitable, interested international partners missing
  • "in cooperation with international partners/networks" (Annex I p.4)

Is "improved recognition practices" included? (Annex I p.3)


"particularly addressing the needs of the citizen at risk of exclusion" - is this clear enough? (Annex I p.4)

Deployment progress monitoring

  • evaluation events progressing as planned
  • possible new partners joining deployment
  • how many of such partners willing to join the deployment in other countries
      

Minedu, EDUFI, associate partners and Ministry of Labour evaluation workshops held

Architecture design updated

Workshop in Cologne May 14th

  • framework evaluation with German stakeholders

Steering committee guidance needed in:

International deployment 

  • Netherlands situation: 
    • detailanalyse "Is it possible to download Diploma Data from the Dutch Diploma Register in the Framework in September or October 2019
    • This team has an full backlog and this item hasn't the highest priority.
    • Further is the focus on Europass and their possibilities. 
    • In the original budget there is not enough finance allocated for this item.
    • The overall budget for the effort we're asked to deliver is a problem.

Pilot deployment of the architecture in Finland

  • Sitra
  • VM (Ministry of finance)
  • STM (Ministry of Social and Healt issues)


IAEVG conference in Bratislava (Sptember)


Next steps with the Germans after the May workshop

  • framework evaluation with other German stakeholders?


Framework evaluation in the Netherlands after July session?

M17-M22

April-September

CompLeap Framework Architecture Deployment Plan

Communication calendar and stakeholder management

D18 Detailed description of the user scenarios with guidelines and advice for developers in WP3


DRAFT D21 Feedback and specifications to user scenarios


DRAFT D25 Technical documentation, including glossary, model and architecture


D27 Pilot deployment of the architecture 


D30 Report on pilot deployment of the architecture

Impact evaluation study 
2

Analytics prototype 


WP2: T1.3 Learning environments and analytics


WP3: 

  • Finnish national curriculum (ePerusteet) mapping  to ESCO
  • Recommendation system

Competence visualisation based on desk research (literature) and reference group generated ideas in workshops


Definition of data sources and Integration of in and outputs to the competence mapping



Educations recommendation desk research (literature)


WP2 TF-LEA

  • UOulu: Hanni, Egle, Antti, Abhi
  • EDUFI: Annica  


Deployment

WP4

  • Gradia: Tarja
  • UOulu: Hanni, Egle, Antti K.
  • CSC:  Antti, Anu
  • EDUFI  Topias


  • Legal and other restrains to use actual user data


  • Preparation of user scenarios suitable to use outside Finland


  • "Various feedback loops such as analytics about learner profiles, graduate feedback or national competence requirements" (Annex I p.4)


Multi-sight development work can be challenging, and can slow down velocity. This needs to be mitigated through active communications and co-working in joint location when ever possible.

Development progress monitoring

  • development progressing as planned 



Deployment progress monitoring

  • detailed plan for deployment of analytics in additional document M18 (review feedback)
  • international partners interested and joining Compleap analytics work (measurable)

Analytics development - see in detailed PMC May 6th


Steering committee guidance needed in:

International deployment 

  • Netherlands:

Analyse 'How to support Dutch citizen in exploiting data for Live Long Learning'. Item is on the Backlog for DR_team DUO. Resource and finance problem. 


Pilot deployment to be started in Finland

Pilot deployment in Germany and Netherlands?

National deployment

(Finland - all prototypes)


Detailed plan of the piloting and deployment of the analytics prototype

Communication calendar and stakeholder management 

D28 Pilot deployment of analytics prototype


D31 Report on pilot deployment of analytics


3

Learner plan prototype incl 3 modules

  • Initial functionalities incl. interface, content and associated services
  • Reference group review of functionalities
  • Finalized definition of functionalities incl. interface, content and associated services



Three prototypes defined as:

  • local service integrations - KOSKI, Diploma register (past)

  • competence profile (present)

  • suggestions - education opportunities (future)

 WP3

  • EDUFI: Annica, Marcus, Outi
  • Reaktor
  • UOulu: Abhi 


Deployment

WP4

  • Gradia: Tarja
  • EDUFI: Annica, Topias
  • UOulu:
  • CSC:  Antti, Anu


Stakeholder feedback from the demo sessions

○    Increasing the number of backlog items at this point is likely not beneficial.

  • "Technological solution will be easily adaptable to different geographic locations and circumstances" - is it? (Annex I p.4)
  • "Several separate modules that are connected" (Annex I p.4), "Since each building block would be modular and autonomus"
  • "Iterative development process runs within partner organization in the Netherlands and results in a final product that is the project aim to implement at least in Finland and Netherlands" (Annex I p.16)


Strict timetable hinders ability to take on user feedback in development work. This needs to be documented well for future work.


Many stakeholders with sometimes contradictory demands.


Piloting and development planned in different organisations needs requires strong coordination of expectations on each side.

Development progress
  • development of modules done


Deployment progress 

  • detailed plan for deployment of learner plan in additional document M18 (review feedback)
  • amount of end-users
  • amount of other staff involved 
  • international partners interested and joining Compleap learner plan work (measurable)

Prototype development 

  • Prototype done in time and being piloted
  • continuation of development progressing as planned until August
    • Competencies into profile
    • Further developing algorithm
    • small fine tuning relating to findings from piloting


Demo sessions held. Stakeholder feedback  - see events


Steering committee guidance needed in:

International deployment  

  • Netherlands:

    International deployment 

    Download Diploma Data from the Dutch Diploma Register in the Framework in October or November 2019
    • This team has an full backlog and this item hasn't the highest priority.
    • Further is the focus on Europass and their possibilities. 
    • In the original budget there is not enough finance allocated for this item.
Developing and releasing full Beta version (Beta part 2) by Month 22);



Implemented by the 30th of May 2019

Competence Profile

  • The learner’s competencies are shown to the learner based on their KOSKI-data and data from eCurriculum
  • The learner can provide prior and future interests, which are shown as competencies

Recommended educational offer

Recommendation system needs for analytics and algorithm availability

Finalised functionalities by 30th of August

The user piloting of the prototypes from May. Improvements to usability and tweaks based on feedback received in piloting are implemented by the 30th of August.


Pilot deployment to be started in Finland

Pilot deployment in  Netherlands?

National deployment

(Finland - all prototypes)

Detailed plan of piloting and deploying the learner plan prototype

Communication calendar and stakeholder management


DRAFT D20 Running prototypes in cooperation with WP3


DRAFT D24 Open source code for all components, including example code

DRAFT D26 Three prototypes (modules)

D29 Pilot deployment of learner plan prototype

D32 Report on pilot deployment of learner plan prototype



4Case Study with Europass

WP5

DUO / EDUFI

Willingness of Europass to cooperate? What's in it for them? Workshop(s) organised succesfully in Compleap - Europass collaboration 

Europass meeting in Groningen organized July 4th


Europass Innovation WG meeting in Budapest in June 5th - virtual participation prepared

Europass meeting in Groningen/Brussels - last week of June or first week of July - preparations going on 

Eva Nefling doing a desk study on this issue.

Action points after the July 4th meeting



D38 Presentations and publications


D39 Targeted workshops and seminars


5Engaging communications of project results

DUO

all contribution

where is the data stored?

Measurable data about the efficiency of communication

  • events
  • publications
  • social media
  • website 

Communication calendar

Event calendar


Framework architecture video under construction (DUO)


Event preparations

  • IAEVG
  • EAIE
  • Final seminar
  • Edufutura forum




6

Effective management of project


CSC Use of project resources - all resources mobilized for development?

Monthly financial reporting and monitoring in monthly project management committee meetings

See previous PMC May 6th


D9 Project management and steering group meetings M1-M24










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