DRAFT DRAFT
JUSTUS Login
Go to justus.csc.fi and choose the preferred language in the upper-right corner. You can log in to JUSTUS-service by using your Eduuni-ID. If you do not have an Eduuni-ID yet, the instructions for registration process are available here and more info about Eduuni here.
Click ”Log in to JUSTUS-service” on the main page and follow the steps below.
There are several steps in the logging in process if you have not logged in to JUSTUS service (or Eduuni) before. First, you need to choose your sign in method from the list (see the Eduuni window in the picture below). The method is usually your own organisation. If you have already done this step at some point, the choice may have been stored in cookies and you will be redirected to your organisation’s log in window. Also, if you are already logged in with your Eduuni-ID somewhere else, JUSTUS service opens directly when clicking the login button.
Roles: Standard user and administrator
Anyone who logs in to JUSTUS service from an organisation can be a standard user. The organisation is identified when signing in. A standard user may:
- enter publication information into the system
- view the information he/she has entered into the system
A standard user can not transfer the data further to the VIRTA publication service, to the JUULI publication information portal or to the annual information collection carried out by the Ministry of Education and Culture.
An administrator checks the publication information standard users have entered into the system, and corrects any errors. In addition, the administrator is responsible for accepting the information to the VIRTA publication service, to the JUULI publication information portal, and to the annual information collection carried out by the Ministry of Education and Culture (see XX approve publications).
Administrators log in to the system in the same way as standard users, by using their own username / email address and password. The administrator authentication is based on the administrators group, which is maintained in the Eduuni system by the current JUSTUS admins in the organisation. https://tt.eduuni.fi/groups/justus (see the picture below). Admins can add new members (new admins) to #organisation-admins groups by clicking New, writing the new admin’s email address to the field and clicking Share. Pitääkö ilmoittaa erikseen johonkin vielä muutoksista
The Main Page
The main page is slightly different for standard users and administrators. The picture below illustrates the view for standard users. Buttons only visible to administrators are added in the picture.
1) Save publication goes to the publication information saving process. (see more XX Save publication)
2) Saved publication goes to the list of publications the user has saved.
3) Only admins may approve publications to the VIRTA publication information system, to the JUULI publication information portal and to the annual information collection carried out by the Ministry of Education and Culture, and therefore, the “Approve publications” button is visible to them.
Helpdesk: Your own organisation is the primary point of contact if you encounter problems. Here you can find the organisation’s contact address for questions and other issues. CSC is responsible for the maintenance and development of the system, and justus (a) csc.fi is the contact channel mainly for administrators.
”Instructions” in the upper-right corner takes you to the JUSTUS service's wiki pages. On this page, you will find basic instructions in Finnish, Swedish and English. Other information about JUSTUS is available too, but only in Finnish. Organisations are responsible for providing more detailed instructions to standard users, if needed. Entä organisaation oma ohjeistus, mistä sinne pääsee??
You can read more about the collection of publication information on this page tiedonkeruu.fi (-> Chapter 3.2 VIRTA-julkaisutiedonkeruu) . Information is only in Finnish but you can find a document about Publication data collection instructions for researchers on this page: https://wiki.eduuni.fi/pages/viewpage.action?pageId=39984937
Save Publication
Publication data saving process starts in the window where you can search publications you wish to report.
1. Prefill the form
You can search publications and metadata
- from CrossRef service by using DOI-identifier
Type DOI-identifier and click “Search”.
- from the VIRTA publication information service or CrossRef service by using publication’s name (and author)
Type the name of the publication on the lower field and the author’s name (if you want to) on the upper field. Choose the wanted publication from the list and click “Search”.
The information that is imported will be shown in the step 3 Enter publication data. Searching information from the VIRTA publication information service imports also the publication type asked in the second step, and in this case, you will be redirected to the third step.
It is also possible to enter publication data manually. Choose “Skip this phase and manually enter publication data”.
2. Choose publication type
Choose the correct publication type. The classification of publication types is available here (in Finnish) and in the document about Publication data collection instructions for researchers on this page.
After selecting the publication type you will be redirected to the step 3 Enter publication data. You can still come back and change the publication type if needed, just click the step 2 from the top menu.
3. Enter publication data
If you searched a publication in the step 1, you can see the imported data on this page. Check the information and correct any errors. For instance, check that all publication authors are imported. Fill in missing information.
Enter data at least in the mandatory fields, otherwise you can’t save the publication. Mandatory fields are marked with a red asterisk (*). Read more about the mandatory elements in the publication information collection here. https://wiki.eduuni.fi/pages/viewpage.action?pageId=39984957
You can also see a small info-icon next to each field. Open it by hovering your mouse over it (no need to click). This gives you more detailed information about the field, its definition, and possible instructions on how to enter the data.
Pay attention to these fields:
- In the field of “Publication Authors” you list all authors mentioned in the publication, while in “Organisation Authors” you choose those who are affiliated in the organisation that reports the publication.
- Journal/series name: When you start typing the name, you can see a suggestion list of Journals/series and choose the right name from the list. The service imports Jufo-ID and the publication forum level of the Journal/series automatically.
Click ”Save changes and preview” when you have entered all the information needed.
4. Verify and save
Check once more the publication information you entered into the system. You can still go back to step 3 and correct errors. Save changes.
After saving, you can see the publication in the list of Saved publication. It is possible to edit information as long as they are on the hyväksymistä odottavat julkaisut
Saved publications
All publications informed by the user are listed on this page. It is divided into Hyväksymistä odottavat julkaisut ja Hyväksytyt julkaisut.
Hyväksymistä odottavat julkaisut
On this page, you can see the publications that are not yet approved by the administrator. Clicking the publication-ID takes you back to the publication information saving process where it is still possible to edit the information. Don’t forget to save changes.
Hyväksytyt julkaisut
On this page, you can see all publications the admins have approved (to the VIRTA publication information system, to the JUULI publication information portal and to the annual information collection carried out by the Ministry of Education and Culture)
A standard user can no more edit the publication data.
Hyväksy tallennuksia (pääkäyttäjät)
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